Apple Valley HR Association

Board Meeting – January 6, 2004

Link Transit, 2700 Euclid Avenue, Wenatchee WA 98801

 

Present:

Annie Horey             Lynn Bourton           Jo Ann Tucker          Arlene Abbott

Joy Neal                     Ruth Williams           Elaine Gentilo            Cami Glatt

Gil Sparks                  Barbara Davis           Sylvia Martinez        Karen Bland

 

I.               Welcome / Call to Order

President Arlene Abbott called the meeting to order at 4:07 pm – welcoming all to the first meeting of 2004. President Abbott said that she’s thrilled at the composition of the Board – she is working with the best of the best! She asked everyone to please introduce themselves, where they worked and position held, and their position on the Board. She also asked that each person state one nice thing they experienced at Christmas.

 

II.             Review and Approval of December Board Meeting Minutes

No deletions or corrections were made to the December 9, 2003 minutes. Gil Sparks moved to approve the minutes as written, Annie Horey seconded. All approved. Motion passed.

 

III.           Treasurer’s Report

Annie Horey reviewed the Balance Sheet, Transaction Report, Budget Report and Comparison Report. Treasurer Horey reported that Aaron Strong audited the 2003 books and allowed the Board to review Mr. Strong’s letter of audit approval. Other discussion was as follows:

¨    A Budget Committee needs to be established: (Barbara Davis, Annie Horey, Elaine Gentilo and Arlene Abbott).

¨    The 2003 scholarship check was returned to AVHRA as the grantee had graduated. Lynn Bourton contacted the college and gave the college her (Lynn’s) telephone number and address – requesting the college to pass to the grantee this information along with a message to contact Lynn. In the meantime, the check will be re-deposited into AVHRA’s account.

¨    New signature cards need to be signed.

¨    Treasurer Horey requested that the newsletter state RSVP’s get to her by the Monday prior to the regular meeting so that she has time to notify the Convention Center of how many people will be attending the meeting.

¨    Lynn Bourton asked Treasurer Horey to check on receipt of the 2002 SHRM Merit monies, as she thinks it should be reflected on the Comparison Report as received in 2003.

¨    Ruth Williams advised new Publisher software was purchased and AVHRA may be able to receive a $70 rebate if anyone has an older version of Publisher that she can submit the box-top to the software company.

 

IV.          Chapter Achievement Plan 2003 – How We Did!

Lynn Bourton advised we did good! A meeting is scheduled for Friday, January 9^th to complete the plan. Lynn thought that AVHRA met Superior Goal Status! President Abbott thanked Lynn for her work and dedication to the Board.

 

V.            Scholarship Status

President Abbott commented that it is tough finding bodies to apply for the scholarships. She asked the members to be thinking of options.

 

VI.          Chapter Achievement Plan 2004 – Our Goals

President Abbott asked the members if there were any goals they would like to see in 2004?

q      Lynn Bourton commented that she would like to see achievable diversity goals.

q      Elaine Gentilo would like to bring in a good speaker to speak on diversity issues. Perhaps a “national” speaker.

q      Gil Sparks said he would like to see participation in the Job Fair 2004.

q      President Abbott advised that John Rundell from SkillSource approached her in regard to AVHRA’s participation.

q      Lynn Bourton thought perhaps we could put together a resume panel – to review resumes from an employer’s perspective.

q      Elaine Gentilo thought there was workshop potential for job seekers (ties to diversity and community).

President Abbott thanked the members for their input, commenting that we could share the information at the next regular meeting, and then discuss it in more detail at the March meeting.

 

President Abbott also asked members for volunteers to participate on the Goal Planning Committee. The committee will consist of: President Abbott, Lynn Bourton, Gil Sparks/Barbara Davis, and two at-large members.

 

VII.        SHRM 2003 Leadership Conference Report

Because of bad weather conditions and she didn’t want the meeting to last longer than necessary, President Abbott distributed handouts from the Conference and advised she and Barbara Davis would talk about it at the next Board meeting.

 

VIII.      2004 Schedule

Program Schedule

q      Jo Ann Tucker gave a brief overview of the upcoming program schedule. Rene Zamora will speak at the regular January meeting, and we will have the L&I Panel for the regular February meeting. Comments were made that we will need to have a “very” short business meeting for February so that there will be enough time for the panel.

q      There was discussion regarding other meetings, (i.e., meeting dates, topics, etc.). A lot of the discussion centered on diversity and where we want to focus on this issue.

q      Gil Sparks advised the date for his employment law update would need to be moved as he had a conflict with the date. It was decided to move Gil’s update to the October meeting.

q      In June, Marilyn Hoppen, SHRM Area Representative, is scheduled to do a presentation at the regular meeting. President Abbott indicated to Sylvia Martinez that Ms. Hoppen would be available as a back-up to the membership drive as she will bring all kinds of information, as well as a Powerpoint presentation regarding SHRM’s restructuring.

q      President Abbott also asked Cami Glatt if she would be willing to do six legislative updates this year (January, March, June, August, September and at the regular seminar). Cami agreed she would. President Abbott will forward to Cami legislative updates as she receives them. On that same note, President Abbott encouraged everyone to write letters online regarding HR issues. Treasurer Horey suggested having letters at the regular meetings that members could sign and mail in.

Leadership Seminar

President Abbott advised that AVHRA won the Pinnacle Award two years ago in recognition of our leadership seminar. It is the highest award given out to local chapters.

For the 2004 Leadership Seminar, President Abbott talked about bringing in a speaker and doing live audio/video with other small chapters across Eastern Washington. She suggested we ask the other chapters to share in the cost of the speaker. We would do the seminar at the new Technology Center. President Abbott advised she would bring this up at the State Council meeting scheduled for the end of January.

Some of the entailing discussion included:

¨    Possibility of securing sponsors for the seminar.

¨    Possibility of getting Alexis Sherman to speak on leadership and diversity. (Although, he is very expensive.)

¨    President Abbott spoke with Joyce Stewart regarding live video time sessions and shared a little about their conversation.

¨    All chapters would have to work together, and make prudent decisions.

 

IX.          North Central Technical Skills Center – January 23, 2004

Lynn Bourton advised she would contact John Linder regarding the regional contest between students in the technical skills program going through job search programs. Mr. Linder asked if our group could help out with critiquing of resumes, mock interviews, screening applications, etc. Lynn advised she would send an e-mail to the Board regarding follow-up.

 

 

X.            Newsletter

Ruth Williams said she appreciated all the responses she received for January’s newsletter! She is working on timelines – and said she needs to receive any articles by at least the weekend prior to the due date at the printer, but would appreciate more time than that. She is open to suggestions for the newsletter, and talked about a “Legislative Corner” by Cami Glatt. Ruth also commented that Commerical Printing is no longer interested in being a sponsor, so she is going to approach The Craftsman Printing to see if they might be interested. If not, she stated that Commercial Printing is willing to print our newsletter at a reduced cost.

 

XI.          Website Updates

Eric West offered to keep the website updated. It had been approved by the 2003 Board to pay Mr. West $200 for the year 2004. President Abbott asked all members to please browse the website and advise Lynn Bourton of any changes and/or updates.

 

XII.        Other Business

¨    President Abbott shared the following:

q      Reminded the members of mediation training in Omak at the end of January.

q      Read an e-mail from John Rundell regarding an invitation to provide articles for The Wenatchee World Job Fair publication.

q      Talked about the “Breakfast Club” – a group of professionals who meet once a month and share what each other is doing, talk about training, job opportunities, etc.

q      Read a thank-you note from Jean King – the recipient of a small scholarship for a YWCA life skills program.

ü    Barbara Davis threw out an option of a “Life Skills Scholarship” if we are not able to do an academic scholarship. May impact more lives in a greater way.

q      AVHRA was given the opportunity to host the NHRMA Conference in 2005. After a meeting with Lynn Bourton, Gil Sparks, Barbara Davis and herself, a decision was made to not host in 2005, but to leave the option open for future conference dates. President Abbott notified Marilyn Hoppen.

¨    Barbara Davis thanked the Board for the opportunity to attend the Leadership Conference. She distributed pins to each board member.

¨    Gil Sparks asked if we received points for legal updates, and would we like to have legal updates be a part of the regular program? President Abbott advised yes we receive points, and it was a positive consensus to have updates at the regular meetings.

¨    Gil Sparks asked if we could have our program printed in the Business Journal? Jo Ann advised that Janice Soder is the publicity chair and is planning on having the programs printed. They missed the deadline for the current issue of the Journal.

¨    Gil Sparks asked if members received certification credits for attending regular meetings? President Abbott advised that there has to be a certain number of contact hours during a meeting to meet the criteria for certifications for PHRs and SPHRs.

 

 

XIII.      Adjournment

The meeting adjourned at 5:35 pm.

 

Minutes taken and submitted by:             Reviewed by:

 

Karen Bland		Arlene Abbott		Date
Secretary		President