`Apple Valley HR Association

Board Meeting – November 9, 2004

Link Transit, 2700 Euclid Avenue, Wenatchee WA 98801

 

Present:

Arlene Abbott          Joan Lovitt                Janice Soder              Gil Sparks

Karen Bland              Jo Ann Tucker          Joy Neal                     Sylvia Martinez

Barbara Davis           Melissa Wear-Grimm

 

 

I.               Welcome / Call to Order

President Arlene Abbott called the meeting to order at 4:03 p.m.

 

II.             Review and Approval of the October Minutes

Karen Bland reported that there were no changes or corrections to report. There were no other changes or corrections noted. Joy Neal moved to approve the October 2004 minutes as written, seconded by Melissa Wear-Grimm. Motion passed.

 

III.           Treasurer’s Report

President Abbott reviewed the Account Balances Report, Register Report, Employment & Labor Law Update Income/Expense Report, and RSVP list for “The Disney Way” seminar.

 

IV.          2005 AVHRA Board

President Abbott welcomed and congratulated the 2005 AVHRA Board with a round of applause! Most current board members are returning board members – with new members being Shaune Barton as Diversity Chair and Steve Bobst as Legislative Chair.

 

V.            Scholarship – Deadline Extensions

President Abbott advised she has only heard of one person who was interested in the academic scholarship, and no one who was interested in the certification scholarship. Therefore, she took the liberty of extending the deadline to November 30^th. She requested that board members please spread the word.

 

VI.          AVHRA Job Fair 2005 Representative

Kathy Mertes, WorkSource Wenatchee, contacted President Abbott asking if AVHRA would like to be a part of the planning committee for the 2005 Job Fair. Lisa Turner, School-to-Work Chair, will be the AVHRA member sitting on this committee. The first meeting is scheduled for December 3, 2004.

 

VII.     Programs

October – Employment & Labor Law update. Gil Sparks thought it went very well. The Board discussed the confusion of what to charge for Gil’s update. He advised that he will do the updates at no charge to AVHRA. However, AVHRA should feel free to charge over and above what a normal luncheon meeting would be, and to use his updates as a fundraising opportunity.

 

November – The Disney Way seminar. Rich Hamilton will be presenting a program on leadership, customers and people on November 18^th at the Wenatchee Convention Center.

q      Sub-Committee to accept registrations: Karen Bland, Joy Neal, Joan Lovitt, Annie Horey.

q      HRCI Credits: Per President Abbott, due to advertising pre-approved credits prior to receiving pre-approval from HRCI, HRCI did not extend pre-approval for the seminar. However, the seminar is still an approved seminar for recertification credits.

q      Other Arrangements:

ü    Name tags: It was decided to use lapel labels, people can wear them if they want.

ü    Attendance: Approximately 70 people have signed up so far.

ü    Advertising: The Wenatchee World donated advertising in exchange for 6 registrations, plus the World paid for 4 additional registrations. Discussion on advertising followed.

ü    Other SHRM chapters: Sylvia will contact the Ellensburg chapter, and Arlene will contact the Moses Lake chapter.

 

December – Silent Auction. Joy advised she has not had a lot of feedback regarding donations for the auction.

q      Entertainment: Joy said she has made arrangements to have a harpist play, and Gil suggested we might want to ask Richard Brinkman, magician, to perform (the contact person would be Sandra Smeller at the City).

q      Newsletter: Arlene advised the newsletter deadline is November 22^nd.

q      Donations: Arlene advised Lynn Bourton will be making a donation, Karen Bland will ask Dusti Elfving if she would be willing to donate a basket, and Arlene said she will contact Jerilee Crawford to promote her business through a donation.

 

VIII.    Background Checks

President Abbott distributed recommendations from the Special Committee on Cash Procedures – Arlene Abbott, Joan Lovitt and Jo AnnTucker, who met on October 28^th to discuss and make recommendations for cash procedures. The following were recommendations made by the committee:

(1)   The use of a voucher for any expense $25 or over, to be presented at the Board meeting for authorization to pay. Every voucher will have back-up showing the nature of the expense.

(2)   A duplicate bank statement will be sent to the President at his/her place of business.

(3)   Form a committee to assist the Treasurer in taking registration, with the Treasurer supervising the registration procedure.

a)    The Registration Committee will be in charge of accepting the payments at the registration table for meetings and events.

b)    At the end of the registration process, there will be a double count of the cash and checks between the registration committee person and the Treasurer. The form showing the amount received will be filled out, signed and dated off by the registration person and the Treasurer.

 

Things that AVHRA is already doing:

 

(1)   At each monthly Board meeting, the Treasurer will present each Board member with a copy of:

a)    Current month income and expenses;

b)    A rolling budget which compares to the actual prepared yearly budget and the previous year’s ending expenses;

c)    Current balance sheet for AVHRA.

(2)   The Treasurer will do a monthly bank reconciliation.

(3)   There will be an annual audit of the AVHRA books by an independent entity.

 

Discussion of the recommendations followed. Joan Lovitt made a motion that “We go with the Committee recommendations #2 – duplicate bank statements and #3 – registration committee, and not with recommendation #1 – vouchers, and that we continue with what AVHRA is currently doing. Motion was seconded by Janice Soder. Motion passed.

 

IX.       Other

Membership Name Tags

Melissa Wear-Grimm reported that they have not ordered name tags for new members. Discussion followed regarding whether or not to order them. Solution agreed upon was to ask the new members whether or not they want a name tag. If they do, we’ll order it from Haglands.

Luncheon Fees

Janice Soder shared the question of what to charge for AVHRA luncheon meetings. Discussion followed regarding the possibility of raising the fees by $5 ($10 to $15 for members, and $20 to $25 for non-members). President Abbott suggested this might be a better topic of discussion for the 2005 board.

2005 Programs

Gil Sparks commended Jo Ann Tucker for all of the hard work and commitment she has put forth already in scheduling programs for 2005. He asked Jo Ann if she would give a brief overview of what to expect so far in 2005:

q      January – Rene Zamora (goal setting?)

q      February – Unemployment Appeals Process w/Kathy Mertes, WorkSource Wenatchee

q      March – ½ day seminar w/Alice Rowe – in-depth training on relationships, then a luncheon entitled "Wizard of Oz”

q      April – has asked Javier Lozano if he would speak on recruiting/diversity

q      May – unknown at this time

q      June – unknown at this time

q      July – no meeting

q      August – Sent to SHRM for Amani Council (Joy advised Amani is leaving SHRM)

q      September – unknown at this time

q      October – ½ day seminar w/Art Lange – presentation on leadership: Do you have the WILL to be a leader? Do you have the ABILITY to be a leader?

q      November – Gil Sparks’ Employment & Labor Law update

q      December – Silent Auction

 

X.        Adjournment/Next Meeting

The meeting adjourned at 5:16pm. The next Board meeting is scheduled for Tuesday, December 7, 2004, 4:00pm at the Mission Street Bistro.

 

 

Minutes taken and submitted by:             Reviewed by:

 

Karen Bland		President Arlene Abbott		Date
Secretary		President