Apple Valley HR Association

Board Meeting – August 3, 2004

Link Transit, 2700 Euclid Avenue, Wenatchee WA 98801

 

Present:

Arlene Abbott          Joan Lovitt                Gil Sparks                              Lynn Bourton

Joy Neal                     Karen Bland              Annie Horey                         Cami Glatt

Sylvia Martinez        Lisa Turner                Melissa Wear-Grimm           Jo Ann Tucker

 

 

I.               Welcome / Call to Order

President Arlene Abbott called the meeting to order at 4:06 p.m.

 

II.             Review and Approval of the June Minutes

Karen Bland reported that there were some grammatical changes made, as well as the spelling of Dr. Nimnecht’s name. There were no other changes nor corrections noted. President Abbott approved the minutes with corrections noted.

 

III.           Treasurer’s Report

Treasurer Annie Horey reviewed the Balance Sheet, Transaction Report, Comparison Report and Budget Report. Annie noted that the budget is down, but expenses are also. She also mentioned that AVHRA received the $1,000 Superior Merit Award monies.

 

IV.          AVHRA 2004 Goals

President Abbott distributed a Goals sheet which reflected where AVHRA stands on reaching its goals for the year. The following was discussed:

v   Item #1 – Melissa Wear-Grimm advised that we have had very good chapter meetings, and is not sure why attendance is down. We have some excellent programs upcoming and is hoping that will increase attendance.

v   Item #2c – President Abbott challenged each board member to write at least one legislative letter regarding an HR issue before the September board meeting.

v   Item #2d – Provide a link on AVHRA’s website to AWB.

MOTION: Support AWB (Association of Washington Businesses) and provide a link from AVHRA’s website. Motion made by Joan Lovitt, seconded by Melissa Wear-Grimm. Lynn Bourton asked President Abbott to forward information to her and she would have Eric provide the link. Motion Passed.

v   Item #4: Addition of (d) – Career Quest, Friday, August 6, 2004.

v   Item #6: The June chapter meeting was excellent! We were disappointed that there was not a better turn-out. President Abbott advised her manager is joining AVHRA.

v   Item #10: Joan Lovitt advised that two persons recently passed certification.

v   Item #11: President Abbott is taking application materials to CWU at their next meeting.

V.            Meetings/Conferences

President Abbott asked about attendance of the following:

v   NHRMA Conference, 9/13—9/15 – 6 board members attending

v   State Council meeting, 9/12 – 3 board members attending

v   President Abbott also advised that AVHRA received $1,000 for Portland Conference – Superior Merit Award.

 

VI.          AVHRA Academic/Certification Scholarships

President Abbott spoke with Dr. Nimnecht at CWU, who is very supportive of SHRM. Dr. Nimnecht advised the student chapter president’s name, and President Abbott was able to make contact with the president. On October 4^th, she will take scholarship materials down to CWU Student Chapter to promote AVHRA’s scholarship opportunities.

 

VII.        AVHRA Application for Awards

AVHRA applied for two awards: the Randy Lundberg Award which recognizes outstanding chapters, and the 2004 Distinguished Member Award which recognizes SHRM members who go above and beyond.

Randy Lundberg – AVHRA did not receive this award, but we were encouraged to apply again next year. The award went to the Anchorage chapter.

2004 Distinguished Member Award – AVHRA nominated Joy Neal for this award, however, she was not selected. The name of the person selected has not been revealed. President Abbott recognized Joy at this meeting as AVHRA’s distinguished member!

 

VIII.    Programs

August

Steve Hanamura will be speaking on “Understanding and Managing the Dynamics of Diversity” on August 11, 2004 from 1pm – 4:30pm, at the Wenatchee Convention Center.

q      All enrollment member information to be sent through NCRL.

q      Attendance head count taken at the board meeting was 24+.

q      The workshop is credit certifiable. Karen Bland gave the certification forms to Joy Neal to have available at the workshop.

September

Lisa Turner advised she has been in contact with Mary Miller from the Dept. of Labor & Industries who will do a presentation on school to work. Lisa, Jo Ann Tucker and Arlene Abbott will be meeting with Ms. Miller this Friday, August 6^th to discuss the presentation.

q      Advertising: discussion on getting information out to the school districts, Skill Source, etc. Lynn asked Lisa to forward information to Link and we will forward to schools as we have the email addresses.

October

Gil Sparks advised he will do a legal update. Gil was originally going to do the update on October 13^th due to schedule conflicts. However, because of even more scheduling conflicts, Gil advised he will change the date back to October 21^st.

November

President Abbott shared that she had been in contact with Rich Hamilton to do a seminar on customer service. The seminar is scheduled for the November 18^th meeting. President Abbott advised:

q      Mr. Hamilton charges $6,500 to do a half-day seminar, which includes airfare and the seminar. Motel and food would be extra.

q      Upon receiving information from Mr. Hamilton, it was noted that he wanted one-half the fee ($3,250) as a deposit, however, President Abbott negotiated the deposit down to $1,000.

MOTION: Have Richard Hamilton come to Wenatchee to do a half-day seminar. Motion made by Melissa Wear-Grimm, seconded by Joan Lovitt.

MOTION: Submit a deposit in the amount of $1,000 with the balance due at the time of the presentation.

Motion made by Melissa Wear-Grimm, seconded by Joan Lovitt.

DISCUSSION:

q      Gil asked, “If Mr. Hamilton cancels the seminar for any reason, is the deposit refundable?” President Abbott answered, “No, it is not refundable.”

q      Gil then asked if we could contact Mr. Hamilton to see if he would be willing to “line out” that portion of the agreement? President Abbott said she would contact him, and advise the Board of his response via email.

MOTION: If for any reason, at any time, Richard Hamilton cancels the customer service seminar, a full refund will be made to AVHRA. Motion made by Melissa Wear-Grimm, seconded by Sylvia Martinez. Motion Passed.

q      Gil advised that he is willing to contact the Wenatchee World to see if they will co-sponsor by placing ads in exchange for seats available for charitable organizations.

q      President Abbott will approach the Wenatchee Chamber regarding co-sponsoring. Discussion:

§      What our expectations were from a co-sponsor, and would it be worth our while?

§      We could put inserts in their newsletter for the next two months in exchange for 2-3 seats; however, it was noted that this is not the best form of advertisement as most people do not bother to read the inserts.

q      It was suggested to put an article on customer service in the Business Journal.

q      Jo Ann Tucker will submit the seminar for certification credits.

q      Treasurer Horey requested that registration be pre-registration, pre-paid. If a participant wants to pay at the door, it will cost more.

q      Aiming for 125 – 150 participants.

q      Discussion regarding marketing options.

q      President Abbott suggested we discuss registration costs per person at the September board meeting.

December

December’s meeting will be the silent auction.

 

VIII.      Membership Needs Assessment

Melissa Wear-Grimm will compile the assessment responses and forward via email to the Board. It was suggested we use this information for audience target.

 

IX.          Other Business

q      Gil Sparks advised he is planning for 2005. He’s looking at who’s doing what and what role they want for next year, if any.

§      Timeline – bring up a call for members at the September meeting.

§      He is looking at programs for next year. He would like to have things in place, as he is planning on taking a two-month sabbatical.

§      He wants to go through the process and have elections at the October meeting.

q      Lynn distributed nomination forms given to her by Don Stone, a member of the Greater Wenatchee Area Technology Alliance (GWATA). Nominations are in three categories: Entrepreneur of the Year, Tech-Savvy Business, and Lifetime Achievement.

q      Janice Soder (via a telephone call to Arlene) shared that the Wenatchee Police Substation is holding a “Celebration of Kids” tonight at the Substation from 5-8pm.

q      President Abbott received an email from Sue Coe at Skill Source on July 14^th asking if AVHRA would be interested in contributing $100 toward their youth conference on August 6^th, as well as if any of our members may have a computer they would like to donate? This email was forwarded to the Board for a vote as there was not a July board meeting.

MOTION: That AVHRA donate $100 to SkillSource and the winner of their essay contest. (As this motion was made via email by President Abbott, there was not a second.) President Abbot received back 12 yes votes, and 0 no votes, therefore, motion passed. President Abbott advised Treasurer Horey to submit a check in the amount of $100 to Sue Coe, SkillSource.

§      Melissa Wear-Grimm advised Pacific Aerospace may have a used computer to donate.

§      Annie Horey advised Cashmere Valley Bank may have a couple of used computers as well.

 

X.            Adjournment/Next Meeting

The meeting adjourned at 5:14pm. The next Board meeting is scheduled for Tuesday, September 7, 2004, 4:00pm at Link Transit.

 

Minutes taken and submitted by:             Reviewed by:

 

Karen Bland		President Arlene Abbott		Date
Secretary		President