Apple Valley HR Association

Board Meeting – January 13, 2005

The Roaster Ale House, Wenatchee WA 98801

Present:

Gil Sparks Barbara Davis Joan Lovitt Janice Soder

Karen Bland Jo Ann Tucker Sylvia Martinez Shaune Barton

Steven Bobst Lisa Turner Annie Horey Melissa Wear-Grimm

I. Welcome / Call to Order

Co-President Gil Sparks called the meeting to order at 7:00 a.m.

II. Review and Approval of the December Minutes

Karen Bland reported that there were a few grammatical corrections, but no major changes to report. Co-President Sparks thanked Karen for a good job in keeping the minutes. There were no other changes or corrections noted. Janice Soder moved to accept the minutes with changes noted. Joan Lovitt seconded.

Discussion: None.

All present approved. Motion Passed.

III. Board Reports

Treasurer’s Report

Treasurer Annie Horey reviewed the Account Balances Report, Comparison Report, 2004 Budget Report, and Register Report. Treasurer Horey advised the following:

ü All reports are balanced through January 7, 2005

ü A meeting should be scheduled soon to discuss the 2005 budget (Gil Sparks, Barbara Davis, Melissa Wear-Grimm and Annie Horey)

ü Signature cards need to be changed

ü Second statement to be mailed to one other person on the board. Shaune Barton made a motion to have a second bank statement mailed to Co-President Gil Sparks. Silvia Martinez seconded.

Discussion: None.

All present approved. Motion Passed.

ü Treasurer Horey requested that a notation be included in the newsletter regarding fees for seminars/luncheons – pre-pay, or cash or check at the door, she cannot invoice.

Programs

Jo Ann Tucker reviewed the first quarter programs. Co-President Sparks thanked Jo Ann for her extraordinary efforts in putting together this year’s programs.

January: Rene Zamora – Simple & Effective Planning.(1.5 CR HR)

February: Review Panel – How to Put Your Best Foot Forward (2.0 CR HR)

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January 13, 2005

Programs, continued

March: Alice Rowe – 2-part program “Can’t We Just Get Along” (2.75 CR HR) and “The Wizard of Oz” (1.5 CR HR)

ü Discussion regarding developing a brochure. Lisa Turner advised she would put the brochure together – she will work with Jo Ann.

ü Discussion regarding what to charge for the seminar. It was decided to charge:

Morning Session - $65 Member / $75 Non-Member

All Day - $75 Member / $85 Non-Member

Lunch Only - $15 Member / $25 Non-Member – with reservations

ü Discussion regarding number of brochures to print. Melissa advised she may be able to print the brochures at PA&E. It was suggested to print 500 to start.

ü It was also discussed and agreed to include brochures in the Chamber newsletter at a cost of $100.

April: Kendal Callison – Introduction to International Human Relations (2.75 CR HR)

Co-President Sparks spoke briefly about the quality of AVHRA’s seminars and that we should consider routine advertising of the same. Lisa Turner made a motion to advertise regularly in the Wenatchee World and the Business Journal. Annie Horey seconded.

Discussion: None.

All present approved. Motion passed.

Jo Ann advised that she had e-mailed the meeting evaluation form to all the board members with a request to review and reply to her with any suggestions for change. If there are no comments, the form will stay as is. A suggestion was made to add the line “Would you prefer to receive newsletter via e-mail?”

Legislative

Steve Bobst reported that he has a meeting scheduled on February 17^th with Cary Condotta. They will be discussing L&I issues. Steve requested that if anyone has a particular issue, to please contact him and he will be happy to take the issue to Representative Condotta.

Co-President Sparks added that the Wenatchee Chamber of Commerce advised the federal government has an open comment period regarding proposed changes to the ADA.

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January 13, 2005

Membership

Sylvia Martinez advised the following:

ü She has contacted Central WA University – she will be attending the Student SHRM Chapter at their February meeting.

ü She is receiving a membership list from SHRM on a quarterly basis. She will bring these to the board meetings. It was suggested that she send this list via e-mail.

ü She will put together membership packets to place on the registration table at monthly meetings.

ü She will be contacting past members to ask why they left membership – will begin this process at the end of the month.

School-to-Work/Job Fair

Lisa Turner advised the following regarding the Job Fair:

ü She needs articles – she will take as many as she can get. The articles need to address selection criteria, resumes, etc. The deadline for articles is April 1^st. (Co-President Sparks announced that any board member who writes an article prior to the next board meeting will be treated to a free meal.)

ü Workshops are confirmed using the “Job Track” presentation (Getting a Job – Beginning to End, How to be a Keeper, etc.). Panel will be Annie Horey, Shaune Barton, Gil Sparks, Melissa Wear-Grimm. It was suggested to also ask Arlene Abbott to be on the panel. Time slot preference was at 1:00 p.m. Lisa also advised we would need a program title, and that she needed this information by February 7^th. A suggestion was made: “How Not to Lose Your Job Before You Get It” and accepted by the group.

ü The workshop will be advertised in the AVHRA newsletter.

ü Lisa distributed the Job Fair announcement – these will be put on the tables at the monthly meetings.

Publicity

Janice Soder shared the following:

ü She has published program announcements in the Leavenworth/Cashmere and Chelan newspapers, the Wenatchee World and the Business Journal.

ü It was suggested we provide lunch on a monthly basis for the Business Journal journalist in exchange for her writing an article regarding our monthly meetings.

Diversity

Shaune Barton advised her basic expectation is to promote and educate regarding diversity issues. She will work with Jo Ann to put together a luncheon program on diversity. Shaune also shared that she had attended an online program offered by SHRM regarding diversity, and she was able to ascertain some good contact information.

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January 13, 2005

Certification

Joan Lovitt advised that a study group is beginning in February for the test window in May. She has not heard from anyone yet. She also shared that approximately one-third of people who test are not members of SHRM, but become members after testing.

SHRM Foundation / Auction

Joy Neal was not present to give an update.

IV. Chapter Achievement Plan Review

Co-President Barbara Davis advised AVHRA qualifies for Superior Merit Award. She offered a congratulations to the 2004 board for all of their efforts.

V. Action Items

2005 Goals.

Melissa Wear-Grimm made a motion to accept the 2005 Goals as written. Shaune Barton seconded.

Discussion: Steve Bobst encouraged members to participate in legislative issues. This is tracked by SHRM when letters are sent via the SHRM website.

All present approved. Motion passed.

Community Relations Board Position

Co-President Sparks advised this position has been dropped.

Location of Meetings

Steve Bobst offered their board room at Executive Flight. Karen Bland also offered the meeting room at Link Transit. After discussion, it was decided to hold the meetings at The Roaster.

Conference Financial Support

Co-President Sparks distributed information regarding upcoming SHRM seminars. It was suggested that AVHRA pay registration fees for a member who may want to attend. Shaune Barton made a motion to empower Co-Presidents Gil Sparks and Barbara Davis to approve registration fees for board members to attend SHRM-sponsored conferences. Joan Lovitt seconded.

Discussion: None.

All present approved. Motion passed.

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January 13, 2005

VI. General Information

Meeting Greeters

Co-President Sparks advised that it is important to have at least two AVHRA members at the door to greet guests. Karen Bland and Sylvia Martinez volunteered to do this for the January meeting.

Meeting Sponsors

Co-President Sparks shared the idea of sponsors at the monthly meetings. The sponsor would pay a fee, and in exchange would receive a few minutes at the meeting to promote their business, put their brochures on the tables and their lunch would be paid. Jo Ann Tucker advised that due to recertification credits, the regular program would need to begin precisely at 12:00 noon. Discussion ensued, after which it was decided to not promote sponsorships. Following this decision, there was discussion of allowing sponsors, but not allow them any time at the podium to promote their business, but allow them to put promotional materials on the tables and provide their lunch.

Meeting Sponsors, continued

Co-President Davis made a motion to accept monthly sponsorships where the sponsor could leave promotional materials on the tables and have lunch paid. Melissa Wear-Grimm seconded.

Discussion: None.

All present approved. Motion passed.

Volunteer of the Year

Co-President Sparks announced that Arlene Abbott had been selected at Volunteer of the Year. Congratulations Arlene!

State Council Meeting – January 21^st – Tacoma

Co-Presidents Sparks and Davis cannot attend the State Council Meeting. Please let one of them know if you want to attend.

Volunteer Opportunities

Co-President Sparks distributed an e-mail he had received from Steve Hyer, Washington Business Week. Mr. Hyer would like to speak at one of our monthly meetings regarding their “Business Week Program” (mentoring a group of 8-10 students for one week). After discussion, it was decided to not pursue this. It was suggested, however, that Mr. Hyer may want to be a meeting sponsor.

2005 Conference Deadlines

Co-President Sparks distributed an e-mail from SHRM regarding upcoming SHRM conferences, and registration deadline dates.

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January 13, 2005

General Information, continued

Successful Practices

Co-President Sparks distributed information regarding a new form being initiated by SHRM entitled Successful Practices by SHRM Affiliates. This new approach to sharing “best practices” replaces the Chapter Chatter column currently being used by SHRM.

VII. Roundtable – Open Mike

ü Annie Horey read a thank-you note from Kristen Cheatly, the recipient of the 2005 AVHRA educational scholarship.

ü February’s board meeting is February 10^th. (The agenda showed the February board meeting as February 20^th).

ü Gil advised he will buy breakfast for the person who e-mails him the best joke prior to the next board meeting.

VIII. Adjournment/Next Meeting

The meeting adjourned at 8:25 a.m. The next Board meeting is scheduled for 7:00 a.m. on Thursday, February 10, 2005 at The Roaster.

Minutes taken and submitted by:

Karen Bland	Date
Secretary