Apple Valley HR Association

Board Meeting – June 9, 2005

The Roaster, Wenatchee WA 98801

 

Present:

Gil Sparks                  Joy Neal                     Sylvia Martinez        Melissa Wear-Grimm

Barbara Davis           Jo Ann Tucker          Steve Bobst              Annie Horey

Joan Lovitt                Janice Soder              Lisa Turner

 

I.               Welcome / Call to Order

Co-Presidents Barbara Davis and Gil Sparks called the meeting to order at 7:05 a.m.

 

II.        Review and Approval of the May Minutes

The minutes of the May 12, 2005 meeting were corrected to read “Jo Ann Tucker will take over the Diversity program” instead of “the Diversity Chair” since Shaune Barton was leaving. There were no other changes or corrections noted. Joan Lovitt moved to accept the minutes with corrections and changes noted. Annie Horey seconded.

Discussion: None.

All present approved. Motion Passed.

 

III.       Financial Report

Annie Horey gave the following Financial Report:

q      The balance in the bank is $15,384.94.

q      We received the Superior Merit award of $1,000.

q      Gil Sparks has paid the May Wenatchee World advertising bill.

q      Treasurer Horey read a thank you note from the Student Chapter of Central Washington University thanking us for our contribution to their fund raising Golf Tournament.

q      Gil noted that Lynn Robbins will be the guest of our Chapter at our next meeting to promote the Johnny Taylor event on July 21 in Bellevue. Gil Sparks said the Chapter would pay the registration of any Board members who might attend. Annie Horey and Melissa Wear-Grimm had planned to go, but are unable. Joan Lovitt and Jo Ann Tucker are checking into the possibility of attending.

Joan Lovitt moved to accept the financial report as read. Gil Sparks seconded.

Discussion: None.

All present approved. Motion Passed.

 

AVHRA Board Minutes                                                                                                                 Page 2

June 9, 2005

 

IV.       Board Reports

Programs

Jo Ann Tucker discussed the monthly programs:

May – This program turned out excellent. There was good response both in attendance and feed back. The presenters spent a lot of time on preparation for the program and came well prepared with many handouts for the group. There was also an excellent article in the Wenatchee Business Journal about the program.

June – There was an ad in the Wenatchee Business Journal and one coming out in the Wenatchee World. Annie Horey requested the ads come out about a week earlier to allow people time to respond before she has to commit the reservation numbers to the Convention Center.

July – Lisa Turner distributed the brochure she has prepared for the July program – Violence in the Workplace – Emerging Issues in Human Resources. It was decided to produce 250 brochures. Gil Sparks will take several to send to his clients. Melissa Wear-Grimm will work on distributing them to law enforcement entities. Jo Ann noted that there will be a sponsor in July – Automated Data Processing (ADP), a national payroll company.

August – Jo Ann Tucker is trying to schedule a meeting with Jesus Hernandez regarding his program – Cultural Competence in the Workplace. There is still uncertainty regarding what $250 constitutes for handouts. Jo Ann will try to follow up on this. She is planning a meeting with Jesus, Barbara Davis and Melissa Wear-Grimm. The Board would like to review his materials prior to paying for and distributing them at the meeting.

September – Steve Bobst informed the Board that Cary Condotta is unable to fulfill his obligation for the September meeting. Therefore, Steve suggested having an annual Best Practices meeting in which interested individuals could present a short synopsis of a procedure that they feel works well. It was suggested for this first time we put out a call for anyone wishing to present, but also have some professionals lined up to present their best practices. It was suggested we contact Arlene Abbott and Lynn Burton to participate. Steve will get some information ready for our June meeting. It was suggested we have incentives for people to submit practices—awards for everyone that participates. Steve and Jo Ann Tucker will further work on this plan.

October – Jo Ann Tucker will attempt to contact Art Lange regarding his leadership seminar: Exceptional Leadership: Are You Willing? Are You Able? He is in the process of moving to the Northwest at this point in time.

November – Gil Sparks is our speaker with the 9^th Annual Employment and Labor Law Update.

AVHRA Board Minutes                                                                                                                 Page 3

June 9, 2005

 

Board Reports, continued

Programs, continued

December – Annual SHRM Foundation Auction. Since Joy Neal is leaving, it was decided to change the date of the December social to December 8, as the first day of the month is difficult for many individuals. Jo Ann suggested we include significant others with a fee. Annie Horey recommended we not charge extra as we are encouraging people to purchase auction items. It was decided we would have no extra charge and members could invite a guest to join them. This would be an especially interesting event, as we will be touring Executive Flight. Steve Bobst has secured a donation of a flight in a 182 as an auction item. It could seat 3 people. Jo Ann Tucker is planning on a hosted bar, wine tasting and hors o’deurves that she and another member would purchase from Costco.

 

Leadership – Colin Brine is working on a brochure for the supervisory leadership series. It was recommended we have Colin attend our September meeting to talk about the series. It was noted that the program is starting in September, but that he might encourage others for an additional series. We had planned to use the new Library boardroom, but with Joy leaving the area, this is not an option. Annie Horey, Joan Lovitt, and a suggestion to check with Lynn Burton at Link, were ideas to use as an alternate location. The 6-week series will start at 7:30 a.m. on Tuesdays, beginning on September 20, 2005.

 

Legislative

Steve Bobst distributed a copy of the Small Business Review to the Board members.

 

Diversity

Melissa Wear-Grimm reported on the Mayor’s Diversity Task Force. They are crafting a Mission Statement. She felt this group was a good resource for AVHRA.

 

Publicity

Janice Soder said she was about a week late in getting out her publicity, but that would change next month. She was unable to put photographs in for the May ads, as she was one photo short.

 

Newsletters

Ruth Williams was not available to share a report.

 

AVHRA Board Minutes                                                                                                                 Page 4

June 9, 2005

 

Board Reports, continued

Certification

Joan Lovitt advised she had received a couple of calls from people who are interested in the fall certification class. She also wants to continue to have the information in the newsletter. It was suggested she put together a sheet that gives qualifications to be able to sit for an exam and that it be included in the New Member Packet, as well as be available at the meetings.

 

SHRM Foundation / Auction

Joy Neal has accepted a position out of the area. This is her last Board meeting. There was discussion regarding the need for a Foundation chair for this year. Joy has given her materials to Melissa Wear-Grimm.

 

Washington State Council Meeting: There was discussion regarding the Washington State Council meeting on September 30 for 20-30 people. We have offered to sponsor the meeting. We need a location for the meeting and the ability for the group to have a morning concession and a lunch meal. There were several individuals who would check into hosting the group – Annie Horey, Joan Lovitt, and Jo Ann Tucker. It was suggested that, if necessary, AVHRA pick up the room expense.

 

2009 Convention: There has been no decision yet regarding who will host the 2009 NHRMA convention. Joy Neal was to be one of three co-chairs for the Eastside chapters who have banded together to put in a bid. In Joy’s absence, Gil Spark’s name will be used as the contact. Joy will get a copy of the contract proposal to Gil.

 

Distinguished Member Award: It was noted that our group has nominated Joy Neal for the Distinguished Member Award. We congratulated her on her extensive work for our Chapter.

 

Membership

Sylvia Martinez is trying to update all the email addresses. She is working on calling all the members on our listing. It was recommended she also contact the new people who attended our last meeting. She also asked what was being done about a survey for member’s interest in next year’s programs.

 

School-to-Work/Job Fair

Lisa Turner was present, but had no report to present.

 

 

AVHRA Board Minutes                                                                                                                 Page 5

June 9, 2005

 

V.            Open Mike

Bylaws Amendment

Melissa Wear-Grimm advised that an amendment needs to be made to our by-laws which would make the Past President an official member of our Board. It was noted that we have to submit the amendment to our membership for a specific time period and they must vote on the amendment before it can become an official bylaws amendment. Annie Horey made a motion that we send this request to Marilyn Hoppen to have the Amendment approved by SHRM and then present it to our Association for a vote of the membership. Joan Lovitt seconded.

Discussion: None.

All present approved. Motion Passed.

 

SHRM Daily News

Barbara Davis spoke about adding a link to the SHRM Daily News on our website. She will email the site to the Board for their input.

 

Board Contact

Melissa Wear-Grimm noted that Annie Horey’s name is “hard-coded” on our website as being the contact individual. Annie said at this time that was fine, until such time as she was no longer a Board member.

 

VI.       Next Board Meeting

            Thursday, July 7, 2005 at 7:00 a.m., at The Roaster.

 

VII.     Closing Joke

            Gil Sparks concluded the meeting with more of the jokes that have been sent to him.

 

VIII.    Adjournment

The meeting adjourned at 8:25 a.m.

 

Minutes taken and submitted by:

 

Jo Ann Tucker		Date
Programs Chair/Acting Secretary