Apple Valley HR Association

Board Meeting – March 10, 2005

The Roaster Ale House, Wenatchee WA 98801

 

Present:

Gil Sparks                  Barbara Davis           Joan Lovitt                Janice Soder

Karen Bland              Jo Ann Tucker          Annie Horey             Melissa Wear-Grimm

Joy Neal

 

Guests:

Lynn Bourton

Arlene Abbott

 

 

I.               Welcome / Call to Order

Co-President Gil Sparks called the meeting to order at 7:00 a.m.

 

II.        Review and Approval of the February Minutes

Karen Bland reported that there were a few grammatical corrections, but no major changes to report. There were no other changes or corrections noted. Annie Horey moved to accept the minutes with changes noted. Joy Neal seconded.

Discussion: None.

All present approved. Motion Passed.

 

III.       Jester

Gil shared a joke submitted by Joan Lovitt. Because he used Joan’s joke, her breakfast was paid by Gil.

 

 

IV.       Board Reports

Publicity

Janice Soder shared the following:

q      She copied the March brochure and had it distributed through the Chamber of Commerce Newsletter.

q      Ads have been placed in the Wenatchee World and the Business Journal.

q      Joy advised she would send e-mails to persons in her e-mail address book.

q      General discussion: conference registrations.

AVHRA Board Minutes                                                                                                                 Page 2

March 10, 2005

 

Board Reports, continued

Treasurer’s Report

Treasurer Annie Horey reviewed the Account Balances Report and Register Report February 3, 2005 – March 10, 2005. Treasurer Horey advised the following:

q      A check has been issued to Washington Trust Bank to pay the service charge for closing the account.

q      Gil announced that AVHRA’s advertising expenses would increase this year due to increased programs.

q      Joan Lovitt made a motion to accept the treasurer’s report. Jo Ann Tucker seconded.

Discussion: Treasurer Horey advised she forwarded copies of the 2004 budget to Gil Sparks and Barbara Davis. They will be meeting soon to discuss the 2005 budget.

All present approved. Motion Passed.

 

Programs

Jo Ann Tucker shared the following information regarding programs:

February: Review Panel – How to Put Your Best Foot Forward. Program evaluations revealed good reviews, and it appeared as though everyone enjoyed the program.

March: Alice Rowe – “Can’t We Just Get Along” and “The Wizard of Oz”.

ü    Ms. Rowe is planning on arriving the evening prior to the program. Joy Neal, Gil Sparks and Jo Ann will have dinner with her.

ü    Book sales – Jo Ann advised a few people will be needed to assist with book sales (Melissa Wear-Grim, Barbara Davis and Joan Lovitt volunteered).

ü    AFLAC will be sponsoring the lunch.

April: Kendal Callison – Introduction to International Human Relations. We really need to promote this program.

 

Certification

Joan Lovitt advised the following:

q      Janice Soder is the only person enrolled in a study group which began in February for the test window in May.

q      SHRM has put out a new edition of the certification materials (book & study guide). Joan’s company purchased one copy, and Joan requested that AVHRA purchase a copy at a cost of $163.74.

Annie Horey made a motion to approve the purchase of the updated certification materials at a cost of $163.74 . Arlene Abbott seconded.

Discussion: None.

All present approved. Motion Passed.

 

 

AVHRA Board Minutes                                                                                                                 Page 3

March 10, 2005

 

Board Reports, continued

Certification, continued

q      Joan distributed handouts regarding certification and eligibility requirements, as well as the benefits of becoming certified.

q      The next study group begins next Wednesday, March 16^th. Co-President Barbara Davis suggested putting an article in the AVHRA newsletter.

 

SHRM Foundation / Auction

Joy Neal advised she did not have an update to report.

 

Legislative

Steve Bobst was not able to attend the board meeting. Co-President Davis distributed and talked about the handout from the Independent Business Association, as well as information on FMLA legislation.

 

Membership

Sylvia Martinez was unable to attend the board meeting. No report was given regarding membership.

 

Diversity

Shaune Barton was unable to attend the board meeting. However, through an email to Co-President Sparks, she advised that she had contacted SHRM regarding speakers on diversity and was unsuccessful as there was no one available to do a presentation this year. She asked that if anyone had an ideas, to please contact her.

 

Newsletters

Via email from Ruth Williams:

q      She needs newsletter articles by March 21, 2005.

 

School-to-Work/Job Fair

Karen Bland, sitting in for Lisa Turner, advised the following regarding the Job Fair meeting held on Friday, March 4^th:

q      Any AVHRA member who committed to writing an article for the Wenatchee World Job Fair tab needs to submit the article by April 1^st. The article is to be between 500 – 1,000 words.

q      The venue of the Job Fair will most likely be changed to the top floor of the convention center due to several meetings being booked on the first floor. This move is to try to eliminate confusion between Job Fair attendees and attendees of the other meetings.

AVHRA Board Minutes                                                                                                                 Page 4

March 10, 2005

 

Board Reports, continued

School-to-Work/Job Fair, continued

q      The next Job Fair Committee meeting is scheduled for Friday, March 18^th @ 10am Karen Bland both advised they could possibly do it. Gil will check his schedule and advise Karen if he cannot attend.

 

V.        General Information

Oral Boards

Lynn Bourton shared that she participated in the Assessment Center for the promotion of sergeants for the City of Wenatchee. This was a new experience for Lynn and she shared that she was very pleased with the process. She advised that she was approached to see if AVHRA would like to be a part of the Civil Service process, which monitors the oral interviews. The Oral Boards are held randomly and are usually held on Saturdays. Consensus was strong to support the process. Lynn will pass this information along to the appropriate party, and will share information with the AVHRA board as she receives it.

 

Advertising – Business Journal and Wenatchee World

Gil is working with the Wenatchee World to put together a discount program for AVHRA’s advertising. As of this date, if we place a standard (appx 4-½ x 7”) black & white ad which runs Thursday -Sunday-Monday, the cost is $440. If we add color to one ad and run the other two ads in black & white – the cost increases by $250. All color ads would cost $1,200 for the three days. Gil would like to spread the word that AVHRA offers good, local training opportunities at a reasonable cost. Discussion ensued regarding the advertising rates. General consensus was to run only black & white ads.

Discussion regarding adding a line to the monthly meeting evaluation form: How did you hear about this program? And listing check-box options of “Wenatchee World, Business Journal, AVHRA newsletter, Chamber newsletter, Employer, Other: _________.” Karen advised she will make the changes to the evaluation form.

 

Washington State Council Newsletter

Melissa Wear-Grimm reported that she is working with Tanya Richardson, the communications director for Washington State Council (SHRM). They do a quarterly newsletter and have asked if AVHRA is interested in placing a little bio about our group in the next quarterly distribution. She will copy the board on what she ends up sending.

 

 

AVHRA Board Minutes                                                                                                                 Page 5

March 10, 2005

 

General Information, continued

SHRM Chapter Charter

SHRM has put together a Chapter Charter Agreement. Gil forwarded this information to the Board last week.

Joy Neal made a motion to authorize Co-President Gil Sparks to complete and sign the Chapter Charter Agreement. Joan Lovitt seconded.

Discussion: None.

All present approved. Motion Passed.

 

Employment & Labor Law Update

Gil advised that he and Joy Neal attended the Employment & Labor Law update last week and received a CD of the update. He advised there is no copyright on the CD and if anyone would like a copy, please send him an e-mail.

 

Spokane NHRMA Conference

Gil distributed a copy of the 2005 Conference information and registration. The conference is scheduled for Thursday, April 28^th.

 

SHRM Conference

Marilyn Hoppen sent out an e-mail looking for newsletter space regarding the upcoming SHRM conference. She advised that if we did not have space in our newsletter, perhaps we can distribute information at our monthly membership meetings. Consensus was that we do both.

 

Macy’s Promotion

Arlene Abbott received a facsimile from Bon-Macy’s in regard to their fundraiser “Shop for a Cause” to be held on Saturday, March 19^th. This fundraiser will benefit the United Way.

 

VI.       Roundtable – Open Mike

q      It was suggested that AVHRA do a skit at the Job Fair, similar to what was done last year. A pre-meeting will involve Annie Horey, Melissa Wear-Grimm, Shaune Barton and Gil Sparks.

q      Joy Neal advised she met some of the CWU students at the Legal Update last week. Nice kids. Some of them want to attend our meetings when they are in town. She extended the offer to attend at the member rates.

 

VII.     March Program

The March program will be with presenter Alice Rowe on March 17^th, with registration beginning at 8:00 am, and the program to begin at 8:30 am.

AVHRA Board Minutes                                                                                                                 Page 6

March 10, 2005

 

VIII.    Adjournment/Next Meeting

The meeting adjourned at 8:06 am, with Gil sharing another joke, this one submitted by Melissa Wear-Grimm. The next Board meeting is scheduled for 7:00 a.m. on Thursday, April 14, 2005 at The Roaster.

 

 

Minutes taken and submitted by:

 

Karen Bland		Date
Secretary