Apple Valley HR Association

Board Meeting – January 12, 2006

The Roaster, Wenatchee WA 98801

Present:

Jo Ann Tucker Annie Horey Lisa Turner Paul Kube Arlene Abbott

Barbara Davis Joan Lovitt Ruth Erwert Patty Mitchell Lynn Bourton

Gil Sparks Beverly Freeman Sylvia Martinez Jo Ann Tucker Diane Peterson

Melissa Wear-Grimm

I. Welcome / Call to Order

President Melissa Wear-Grimm called the meeting to order at 7:10 a.m. welcoming all to the first meeting of 2006. President Grimm said that she’s thrilled to be president this year. She asked everyone to please introduce themselves, where they worked and position held, and their position on the Board. She also asked for their favorite morning beverage.

II. Review and Approval of the Minutes

President Melissa Wear-Grimm reported that there were minor changes noted for the minutes dated December 1, 2005. Gil Sparks moved to accept the minutes as written. Annie Horey seconded.

Discussion: None.

All present approved. Motion Passed.

III. Newsletter

· Ruth Erwert had a pressing meeting and needed to leave by 7:30 am and requested to present early. Ruth responded to last month’s board discussion of the validity of a monthly or bi-monthly newsletter. Ruth explored, by electronic survey, if members prefer to receive the newsletter via email or US mail. Of the 52 survey requests 39 members responded. 31 of the 39 responses indicated they would prefer to receive the newsletter electronically. The savings for mailings from every other month was minimal, with a $30 fee for the mailing every month and $20 fee to mail out just a postcard. Until further input is available, Ruth proposed that a formal change would not reduce costs at this time. The newsletter should remain monthly with members receiving the document electronically when requested. In an effort to control costs, Ruth asked if the newsletter could be shortened when there wasn’t enough information to fill all 8 pages. Others replied that there was no set number of pages required and in fact had been fewer pages in the past. Ruth mentioned that Rene Zamora was reciting a higher priced program for his January presentation than what was published in the newsletter. Jo Ann responded that the Board sets the prices for programs, not the presenter.

AVHRA Board Minutes Page 2

January 12, 2006

V. Board Reports

Programs

Jo Ann Tucker discussed the monthly programs:

January – René Zamora is scheduled to present a program on January 19, 2006. Pre-registration is preferred. Sign ups continue up to the day of the presentation.

· The next Leadership Series is scheduled to begin on January 17^th and will run for six weeks. These series are being led by Colin Brine, Upstream Northwest, and are geared toward front-line supervisors. 24 have currently enrolled in the program. The maximum is 25. Good for Colin and good for AVHRA.

· A “program meeting” is scheduled at The Roaster at noon on January 16, 2006. President Melissa Wear-Grimm, 2006 President invited all board members to attend

February – Deloma Sherwood is scheduled to present a program on February 16, 2006.

Sometime in the Spring—Gil and Paul will present

November –Gil Sparks law update

December—Silent Auction

Diversity

Arlene Abbott, 2006 Diversity Chair, shared that she met with President Melissa Wear-Grimm and the City of Wenatchee’s diversity group. Arlene and Melissa will be reviewing other groups to partner with.

School to Work

Lynn Bourton handed out a flyer announcing the 2006 Career and Job Fair on April 11 from 10 am—3 pm. The request was made for volunteers to help screen resumes. Suggestions for getting the message out to AVHRA participants for help with the job fair included:

· Make an announcement at the regular meeting for volunteer help.

· Sylvia could send out an email to all members asking for volunteers.

· Gil suggested copies of the job fair flyer be placed on tables for the January program.

The Skill Center will have a regional meeting on January 20, 2006 to teach resume writing and interviewing skills needed to get a job. The suggestion was made to bring John in for a program during the year about what is going on at the Skill Center

AVHRA Board Minutes Page 3

January 12, 2006

Board Reports, continued

Membership

Sylvia Martinez reported the year in review and provided the board with a graph tracking membership over the year. Sylvia reported that membership fluxuates for the following reasons:

· Members move.

· Members are no longer working in HR.

· Employer is no longer supporting the membership fees for SHRM.

President Melissa Wear-Grimm and Annie Horey led a discussion on possible scholarships for members who had attended regularly, yet could no longer pay SHRM dues. This issue was tabled.

Financial

Annie Horey reviewed the balances of the Register Report and Balance Report. As of January 9, 2006, the Register Report showed a balance of -$750.76, and the Balance Report showed an overall total of $14,850.82. Gil Sparks moved to donate $1,500 to the SHRM foundation. Lisa Turner seconded.

Discussion: None.

All present approved. Motion Passed.

Annie Horey presented a bill to the board for the AVHRA web-domain. The bill comes due September 20, 2006. This bill was tabled until later in the year.

Payment to Eric West (Internet Support) was discussed. Gil Sparks moved to pay Eric $250 for 2006 plus $50 underpayment for 2005. Joan Lovitt seconded.

Discussion: None.

All present approved. Motion Passed.

Annie Horey led a discussion on the treasurer job duties. Board decided to move reservations to the president-elect position. Lisa Turner volunteered to handle future reservations.

Certification

Joan Lovitt advised a new certification class will begin February 22. Look for handouts in the January program. The class will meet once a week for 11 weeks. The testing window is May--June. The board discussed class commitment, and students’ commitment to finish the class.

AVHRA Board Minutes Page 4

January 12, 2006

Board Reports, continued

Publicity

Janice Soder has been officially laid off. Annie Horey moved to commit $340 per issue to the Wenatchee Business Journal for publicity. Lisa Turner seconded.

Discussion: None.

All present approved. Motion Passed.

Legislative

Paul Kube reported two changes to be aware of in the current legislative session:

· Changes in WA law regarding withholdings

· Expansion of the definition of a protected class to include sexual orientation. Employers may wish to review their workplace harassment policies.

Diversity

Arlene Abbott, 2006 Diversity Chair, shared that she met with Melissa Wear-Grimm last week to discuss programs. She is currently researching speakers, and is considering partnering with the YMCA in a diversity program.

VI. General Interest Items

· Scholarships: Barbara Davis would like to develop a sub-committee on academic scholarships.

· Logo Wear: The board looked at a fleece, fleece vest and denim shirt for board members. The board discussed both how to pay for the logo wear for its board members and mandatory wears of the logo clothing.

· 2008 NHRMA Conference: Reminder that AVHRA is one of the three chapters responsible for programs. Gil will participate in a conference call by NRMA, who will retain the services of a professional conference planner. Gil will keep the board updated

· By-Law Amendments: Gil Sparks will meet on Thursday January 20, 2006 to discuss changes in the by-laws.

· Volunteer of the Year: Arlene Abbott presented the volunteer of the year award to Jo Ann Tucker. Past president Gil Sparks will present the award formally to Jo Ann at he January general meeting.

· Check Signer Change Over: from 2005 Co-Presidents Gil Sparks and Barbara Davis and 2005 Chapter Treasurer Annie Horey to 2006 President Melissa Wear-Grimm and 2006 Chapter Treasurer Patty Mitchell.

AVHRA Board Minutes Page 5

January 12, 2006

VIII. Next Board Meeting

The next board meeting is scheduled for Thursday, February 9^th at 7:00 a.m., at The Roaster.

IX. Adjournment

The meeting adjourned at 8:20 a.m.

Minutes taken and submitted by:


Beverly Freeman, Secretary		Date